If you are invited to someone else's meeting, you can simply join by clicking on the invitation link the organizer shared (via email, text message apps, etc.) through your Chrome, Edge or Safari browser. You don't need an account, nor is there anything to download or install.
Bear in mind that you will need an account only if you wish to create your own meetings and invite others.
Below are some screenshots to help guide you through the process, followed by some checklists to ensure that you're ready.
JOINING A ROOM MEETING THROUGH AN INVITATION LINK:
The meeting organizer has a variety of ways to send out meeting links to his intended guests, so you may receive a link through email, a chat app or a social media app.
Regardless of how you received the link, it will take you to this page, prompting you to provide a name for your "virtual name tag" in the meeting (this keeps multiple people with the default name "anonymous" from appearing in the meeting).
By clicking on the Device Settings button, you'll also have the opportunity to mute or deactivate your microphone or camera, and importantly...
... to select your preferred microphone or camera sources at will (some people have alternate gear for meetings that they prefer instead of the ones that came with their desk/ laptop systems).
After this popup form, you'll be in the meeting itself and presented with this short navigation Tip reminder which will hover a few seconds before disappearing.
If you need to see it again at any time, click on the "..." ("More") icon at the bottom of your screen...
... and select "Manual from the emerging list.
NOTE: A more comprehensive Manual popup will be replacing the small Tip popup in the near future, similar to the one displayed below:
By the way, if you ever have an issue with your audio or visual gear while in a meeting, there's an icon on the screen's bottom that you can press to help you change those settings without leaving the meeting. It's a three-dotted icon called the "More" icon from which you can select various actions. Device Settings is at the bottom and will prompt the above popup to reappear.
Once the ROOM venue loads, you'll typically see all the participants gathered around a table (in most cases) and a closeup of yourself in a circular cutout at the top of the screen. You'll easily be able to pan the camera around the table (left or right keyboard arrows), change seats (click on an empty seat) and even "walk" (keyboard = Q) around the venue with our built-in features.
JOINING A ROOM MEETING THAT YOU HAVE CREATED:
Although it might seem redundant to dedicate any part of a tutorial for the purpose of entering your own meeting, there a a few tips that new meeting organizers can use to make their ROOM experience easier.
First, you can take advantage of our newly redesigned Dashboard page which features invitation link buttons on the room preview cards, so you don't even have to enter a room to quickly create a meeting.
The insert below shows you that you'll get immediate feedback confirming your choice of room venues after pressing the "Copy Link" button.
Of course, you can always enter any room before you make a final choice of venue, and look around to make sure it meets your needs.
Another enhancement is that once you create a meeting in a given room, that link and its corresponding room will be available for 6 months afterwards. These "persistent" rooms are usually used for working on projects, study sessions or other gatherings that require more than a single meting or two.
But, you are not limited in any way by having a persistent room. In other words, you do not need to "deactivate" the room in any way in order to create other meetings at will, for any purpose.
Finally, an important thing to remember as a meeting organizer is that before you share that link (once it's copied to your clipboard), you need to include a short message about the desired date and time for the meeting, since these invitation links are not automatically entered into a scheduling app or calendar nor is any text automatically generated with a specific scheduling message.
Your options for sharing are varied and can range from email to texting apps or even a manually created message inserted into your own calendar, in case you need for others to respond to a recurring meeting event.
For navigation tips (getting around in a meeting), please refer to these articles:
These are the recommended specs for all users (account holders and invitees), alike:
- ANDROID: Google Chrome 100 (Recommended: Google Chrome version 108)
- ANDROID: Microsoft Edge 100 (Recommended: Microsoft Edge version 108)
- MacOS X: Google Chrome 100 or Safari ver 15.5 (Recommended: Chrome ver 108, Safari 16)
- iOS: Google Chrome 100 or Safari ver 15.5 (Recommended: Google Chrome ver 108, Safari 16)
Room3D is designed to use most desktop's peripheral cameras and microphones, as well as most laptop's built-in cameras/speakers and your mobile phone's embedded hardware.
MEETING ORGANIZER CHECKLIST:
You will need an account if you wish to invite others to your ROOM. Meeting Organizers (registered account users) can create instant meetings ("ad hoc") meetings via ROOM's Dashboard page or schedule them for a future date via the Meet page.
To schedule meetings as an organizer, sign up/register for a ROOM account at http://room3d.com/.
Please refer to the articles below to ensure that you’re ready: